Many Perspectives on the Google Memo

A Google software engineer's memo has further split conservatives and liberals in the workplace. The most divisive part of the 10-page, so-called "manifesto" seems to be the argument that biology partly explains why fewer women are in technology jobs. James Damore was fired following controversy about the memo.

Here are a few highlights of the situation, particularly as they relate to communication:

The Engineer's Point of View

Damore argued in his memo that Google's diversity programs need to be reworked. Titled, "Google's Ideological Echo Chamber," the memo suggests Google de-moralize diversity, stop alienating conservatives, confront Google's biases, stop restricting programs and classes to certain genders or races, have an open and honest discussion about costs and benefits of diversity programs, focus on psychological safety instead of just race/gender diversity, de-emphasize empathy, prioritize intention, be open about the science of human nature, and reconsider making Unconscious Bias (Google's training program) mandatory for promotion committees.

His argument about empathy and claims that women are more neurotic than men seem to be perceived as most hurtful. Damore responded to his termination in a Wall Street Journal editorial.

Women in Tech's Point of View

A computer science lecturer at Stanford acknowledges that the memo cites some peer-reviewed studies. But she identifies fives reasons the memo is offensive to women in tech: fatigue (tired of hearing the arguments and feeling dismissed at work), resisting the divide-and-conquer strategy (women won't feel better if they aren't "average"), Google isn't average (yet Damore cites studies of averages), race is argued alongside gender (but Damore cites no research), and contradiction (he says he values diversity yet criticizes all of Google's programs).

In sum, women argue that technology is a challenging field filled with bias. The memo only hurts women's attempts to be valued and included in the workplace. 

Google Leadership's Response

Google leadership had a right to terminate Damore. The question is whether this was the best  decision. By posting his memo and given the subsequent conversations, Damore may have created a hostile working environment for Google. In an email to staff, CEO Sundar Pichai wrote, "portions of the memo violate our Code of Conduct and cross the line by advancing harmful gender stereotypes in our workplace." The VP of diversity, integrity, and governance-just two weeks on the job-wrote an email with her own perspective.

You can read more about Google's decision process here.

Conservatives' Point of View

Conservatives see this situation as emblematic of what Damore argues: that conservative voices are silenced. Damore called Google "cult-like" for its unwillingness to consider other points of view. Damore has filed suit against the termination. New York Times opinion writer David Brooks wrote that Pichai should resign for terminating Damore. 

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Discussion:

• From a perspective strictly of persuasion (or argumentation), what did Damore do well in his memo, and where did he fall short? What could he have done differently in this situation?
• To what extent do you agree with Damore's arguments? What are his strongest and weakest arguments?
• Did Google do the right thing in firing him? What are the arguments for and against his termination?

Irvine Finds Room for Admitted Students

University of California, Irvine, is trying to do right by 800 students who accepted the college's admissions offer above the expected number. When making admissions decisions, colleges always consider their "yield," or the percentage of students who will enroll. Admissions officers admit more students than they have space for, assuming some won't come because of financial reasons or school preference.

Initially, Irvine rescinded offers from about 500 students, but it was too late for them to enroll in other schools by that time. They informed students during the summer about transcript and other issues, which happens in a few cases each year, but this is an extraordinary number.

Then university administrators began softening. They admitted that they used standards that were too strict in order to lower their enrollment numbers. The vice chancellor wrote a message to students, including this excerpt:

We heard from some students that this year's process was too stringent and our customer-service approach needs improvement. I acknowledge that we took a harder line on the terms and conditions this year and we could have managed that process with greater care, sensitivity, and clarity about available options. Also contributing to the angst many of you have experienced is our traditional communication and outdated telephone systems that did not serve us well in this circumstance. For those who felt ignored or mistreated, I sincerely apologize.

We are making every effort to do better, immediately. I have directed the admissions team to step up the personal outreach to notified students. We're bringing in more people to review appeals and answer phones. We are committed to correcting any errors swiftly and providing the help you need in an empathetic and understanding way.

A few days later, Irvine's chancellor also apologized, and the university found a way to accommodate 290 more students. His message included this excerpt:

The stories of our students whose college dreams were crushed by our decision to withdraw admissions to hundreds of students are heartbreaking. And unacceptable.

This process is not working. We are a university recognized for advancing the American Dream, not impeding it. This situation is rocking us to our core because it is fundamentally misaligned with our values.

The apology is notable because we see so few of them from university presidents. Writers for The New York Times and Insider Higher Ed commented on the rarity of apologies, partly because of the complexity of academic institutions.

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Discussion:

• Analyze the chancellor's and vice chancellor's messages. What communication principles do they use? How do the messages compare in content, tone, word choice, and organization?
• What should Irvine have done differently in this situation? What are all of the touch points with students that could have been improved?

New Study: Men and Woman May Be Equally Empathic

A new, large-scale study found little difference between levels of empathy in men and women. The authors argue that previous studies have relied on self-reports, to which men and women likely respond along gender stereotypes: that women are more empathic than men.

The authors asked men and women to complete a self-report, which did find differences. But they also had more than 10,000 people take part in an experiment and found "minuscule" differences. They summarize the results:

These findings suggest that sex differences in empathy are highly driven by the assessment measure. In particular, self-reports may induce biases leading individuals to assume gender-role stereotypes. Awareness of the role of measurement instruments in this field may hone our understanding of the links between empathy, sex differences, and gender roles.

We may be biased, thinking women are nurturing caregivers, and men, well, aren't. At work, do we assume that women are better listeners, maybe better leaders because they do a better job of relating and understanding how others feel?

I happen to be reading Alan Alda's new book, If I understood you, would I have this look on my face? It's entertaining (it's Alan Alda!), but he also delves into the concept of empathy and whether it can be developed. He sponsored research that showed good evidence for people being more empathic after logging others' emotions. People were given an app and asked to enter emotions of people they interacted with throughout the day. Based on an assessment, the more actively people attended to others' emotions, the more their empathy improved.

Discussion:

• Do the survey results about men and women surprise you? Why or why not?

• What's your own experience with sex differences and empathy?

• Alda references this online assessment. How did you do?

Harvard Rescinds Offers Because of Offensive Memes

Harvard has rescinded admissions offers to at least ten students for posting offensive memes in a private Facebook group. The posts included jokes about sexual assault and people of color and included violent images, such as a Mexican person hanging.

Newly admitted students participated in a Facebook group established by the university, and a smaller group splintered off to have some fun. Members of the larger group say people were invited to participate if they posted something offensive to the original group first.

The Admissions Office sent an email to several students, including the text, "The Admissions Committee was disappointed to learn that several students in a private group chat for the Class of 2021 were sending messages that contained offensive messages and graphics" and "As we understand you were among the members contributing such material to this chat, we are asking that you submit a statement by tomorrow at noon to explain your contributions and actions for discussion with the Admissions Committee."

In the description of the university's Facebook group is this disclaimer:

"As a reminder, Harvard College reserves the right to withdraw an offer of admission under various conditions including if an admitted student engages in behavior that brings into question his or her honesty, maturity, or moral character."

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Discussion:

• What are the arguments for and against the decision to rescind the offers?
• What's your view? Did the university do the right thing?
• Have memes gotten out of control? They all seem ill willed. Will people get tired of them at some point?

Ryan Getzlaf Calls Ref a Bad Name

NHL Anaheim Ducks captain Ryan Getzlaf will pay $10,000 for calling a referee a name too bad to print in BizCom in the News. People say it's homophobic, which technically it is, and it's just plain ugly. (Here's a detailed, NSFW analysis of the term, if you're so inclined.)

A statement on NHL's website, shown here, refers to " an inappropriate remark." The fine is the most allowed by the players' union.

In a statement called "luke warm," Getzlaf apologized, a little: 

"A situation like that, where I'm on the bench by myself, frustration set in," Getzlaf said, via ESPN. "There was obviously some words said, not necessarily directed at anyone in particular. It was just kind of a comment. I've got to be a little bit more responsible for the words I choose. "Definitely as a father, as somebody that takes a lot of pride in this game and the respect for it, it's tough to see somebody refer to it as (a gay slur). I didn't mean it in that manner in any way. For that to take that route was very disappointing for me. I do accept responsibility and I accept the fine."

Read more at: http://nesn.com/2017/05/ryan-getzlaf-apologizes-sort-of-after-10k-fine-for-using-gay-slur/

A situation like that, where I'm on the bench by myself, frustration set in. There was obviously some words said, not necessarily directed at anyone in particular. It was just kind of a comment. I've got to be a little bit more responsible for the words I choose.

Definitely as a father, as somebody that takes a lot of pride in this game and the respect for it, it's tough to see somebody refer to it as (a gay slur). I didn't mean it in that manner in any way. For that to take that route was very disappointing for me. I do accept responsibility and I accept the fine.

Discussion:

• "There was obviously some words said." Help: What grammar problems do you see here?
• What make this a weak apology?
• Did the league take the right action? Some say Getzlaf deserved more of a punishment.
• What else should Getzlaf do or say?

GM Venezuelan Employees Laid Off by Text Message

Last month, 2,700 employees at a General Motors plant in Venezuela say they were fired by a text message:

"GM informs you that social benefits will be transferred to employees' accounts due to the termination of your contracts."

Authorities took over the plant, removing vehicles and causing damage. The plant joins more than 500,000 companies in Venezuela that have been closed since 1999, when Hugo Chávez became president.

GM said they had no choice but to close operations after the seizure:

"[The plant] was unexpectedly taken by the public authorities, preventing normal operations. In addition, other assets of the company, such as vehicles, have been illegally taken from its facilities."

Understandably, employees are upset about the news:

"We don't feel happy. We will only feel happy when our plant starts operation again. We need to be sure our jobs are safe and we are going to start working again. Given the situation in Venezuela these days, it would be really hard to find another job like the one I am doing here at this plant."

Some say the government did GM a favor; car sales have been declining in Venezuela anyway.

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Discussion:

• What do you think of GM's communication? Maybe the company had little choice given the situation?
• Generally, what's your view of firing or laying off by text message? What are the benefits and downsides?

College Prep Denied for Failing to Double Space Applications

Dozens of colleges and organizations won't receive funding for Upward Bound programs because their grant applications failed to meet formatting requirements. The U.S. Department of Education, now led by Betsy deVos, rejected applications that would have served at least 2,400 low-income students who would have received tutoring and counseling to help prepare them for college.

Applications missed the requirements because they weren't double spaced, used the wrong font, or forgot other formatting details.

Although members of Congress have appealed to Department of Education representatives, the decision seems to stand. The acting deputy assistant secretary said, "A rule is a rule. . . . I, too, have to abide by the rules." One rule is for "no more than three lines per vertical inch." In one application, shown here, an infographic contained text spaced one-and-a-half lines apart instead of two.

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Discussion:

• What's your view of this situation? Is the Department of Education being too harsh, or is "a rule a rule"?
• How does this compare to grading of your writing assignments? Have you felt that instructors have been too nitpicky? What's the value of an instructor calling out formatting errors? 
• The Chronicle says this decision doesn't seem motivated by the Trump Administration's cost-cutting plans. Still, what could be the political fallout if the Department of Education doesn't change its mind?

Altercation on American

Emotions are running high on airplanes. An altercation on an American flight-captured on video, of course-resulted in an employee's suspension.

Apparently, a flight attendant took a stroller forcefully from a woman, hitting her with it. The woman is seen crying, upset that the stroller also just missed her baby. The conflict arose because the woman wanted to keep the stroller with her in the back of the plane, and the attendant wouldn't allow it.

At some point, another passenger got involved and said to an attendant, "You do that to me and I'll knock you flat." An altercation ensues and the flight attendant can be heard saying back to the passenger, "Hit me! Come on, bring it on."

After the United incident when a man was dragged off the plane, American Airlines had to take decisive action. The airline suspended the employee, upgraded the woman and her family to first class on their next flight, and issued a statement:

"We are deeply sorry for the pain we have caused this passenger and her family and to any other customers affected by the incident."

The Association for Professional Flight Attendants (the union) spoke out against American Airlines for acting too quickly. Instead, the president blamed airline conditions, such as shrinking seats and overcrowding, for part of the issue. 

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Discussion:

• Have we all gone mad? Who are the actors in this play, and what responsibility does each hold? In other words, could this scene have been avoided?
• Assess the airline's response. To what extent do you think the United incident affected the response? Either way, did the company respond appropriately?

Adidas Apologizes for Congratulatory Message

Adidas

Adidas may need a better review process. After the Boston Marathon, the company sent a congratulatory email about "surviving" the marathon, not thinking about the terrorist attack four years ago. During that event, two bombs killed three people and left several hundred injured.

The subject line to the marathoners read, "Congrats, you survived the Boston Marathon!"

Outrage was swift. People immediately saw that Adidas hadn't posted this intentionally but had failed to consider the connection and potential reaction. 

The apology also came quickly and did the job. Admitting that "no thought was given to the insensitive email subject line," the company didn't make excuses or apologize "if we offended anyone"; they said plainly that it was insensitive.

Discussion:

• Are people too sensitive, or was this a real gaffe?
• How does a mistake like this happen?
• What makes this an effective apology?

Choate Apologizes for Sexual Abuse

Choate

Private school Choate Rosemary Hall, in Wallingford, CT, has uncovered sexual abuse by 12 faculty members. According to a report commissioned by the board of trustees, abuse going back to the 1960s was mishandled:

"Sexual misconduct matters were handled internally and quietly. Even when a teacher was terminated or resigned in the middle of the school year because he or she had engaged in sexual misconduct with a student, the rest of the faculty was told little and sometimes nothing about the teacher's departure and, when told, was cautioned to say nothing about the situation if asked."

Some faculty were given recommendations to transfer to other schools.

In a "Message to the Choate Rosemary Hall Community," posted on the website, the board chair and headmaster review the facts, thank the victims for coming forward, apologize, and promise action. The school hired Rape, Abuse & Incest National Network (RAINN) to review its policies and make recommendations. One conclusion in the letter follows:

RAINN has noted the strength of Choate's current confidentiality, amnesty, retaliation, and mandatory reporting policies; progressive training and education for students; and faculty and staff who are caring, empathetic, and supportive while preventing and responding to sexual misconduct on campus. Their recommendations call for continued codification of policies and procedures for reporting and investigating incidents, further review and refinement of adjudication processes, and additional training for faculty and staff who respond to incidents of sexual misconduct. We believe a commitment to constantly improving standards will provide more understanding and protection for our students.

Discussion:

• I'm skeptical reading the excerpt above. So, your policies are great? You just need to follow them? And of course, you need to do training, which everyone seems to say in these situation. Read the entire letter and form your own opinion. Am I too harsh?
• Should Choate have this letter prominently on its website? I followed a link from The New York Times, but I don't see any reference to the statement. What are the arguments for and against posted something, say, on the home page?

Sean Spicer Makes a Mistake

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Another Hitler analogy gone awry? How is it possible? During a briefing with reporters, White House Press Secretary Sean Spicer compared the use of chemicals by Hitler and President Bashar al-Assad of Syria:

"We didn't use chemical weapons in World War II," Mr. Spicer said. "You know, you had someone as despicable as Hitler who didn't even sink to using chemical weapons."

When a reporter questioned the statement, Spicer may have made things worse:

"I think when you come to sarin gas, he was not using the gas on his own people the same way that Assad is doing."

He then said people came into "Holocaust centers."

He tried to fix it: "I was trying to draw a distinction of the tactic of using airplanes to drop chemical weapons on population centers. Any attack on innocent people is reprehensible and inexcusable, but that didn't do it." Finally, he gave a fuller apology during an interview, although The New York Times calls it "contrite."

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Discussion:

• Where did Spicer go wrong? Do you find his comments offensive? Why or why not?
• What's your assessment of his apology in the NBC News interview? Do you find it "contrite," as The New York Times says?

United Drags a Man Off the Plane

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I'm not sure United thought this one through; people have cell phones. The airline needed to free up four seats so their employees could to get to Louisville. Attendants offered $400 and $800 but couldn't get people to relinquish their spots. Four people on the plane were approached; three left "without incident," as The New York Times reports.

United CEO

But the fourth wouldn't budge. He said, "I'm not getting off the plane. I'm a doctor; I have to see patients in the morning." The Times reports the airline's perspective:

Charlie Hobart, a United spokesman, said in a telephone interview on Monday that "we had asked several times, politely," for the man to give up his seat before force was used.

"We had a customer who refused to leave the aircraft," he said. "We have a number of customers on board that aircraft, and they want to get to their destination on time and safely, and we want to work to get them there. "Since that customer refused to leave the aircraft, we had to call" the police, and they came on board, he said.

The man was removed by force, dragged down the aisle, and eventually carried out on a stretcher. A video shows the man, somehow, back on the plane, clearly upset, saying, "I have to go home." In this video, we see that his mouth is bleeding.

United issued a short statement from CEO Oscar Munoz on Twitter. Although Munoz apologizes for "re-accommodating" passengers, no public apologies have been made to the man or other passengers as yet.

UPDATE: Munoz issued a longer statement and, as NBC News tweeted, "found new words like 'disturbed' and 'horrific event'": 

"The truly horrific event that occurred on this flight has elicited many responses from all of us: outrage, anger, disappointment. I share all of those sentiments, and one above all: my deepest apologies for what happened. Like you, I continue to be disturbed by what happened on this flight and I deeply apologize to the customer forcibly removed and to all the customers aboard. No one should ever be mistreated this way."

Spokesperson Megan McCarthy also said, "We recognize that our response yesterday did not reflect the gravity of the situation," Ms. McCarthy said. "And for that we also apologize. Our focus now is looking ahead and making this right. Judging from a letter Munoz sent to his employees, he may have been supporting them, protecting them. But customers must come first in a situation like this. Meanwhile, the passenger, Dr. Dao, has hired lawyers, four senior senators wrote United a chastising letter, and the company has lost $255 million in value. What may be worse (or perhaps, all for the best) are grumblings about potential disruptors for the commercial airline industry.

Discussion:

• What leadership lessons would you like to teach United's staff? What crisis communications lessons could they learn?
• Where did the airline go wrong? Try to identify all steps in the process.
• What's your view of the response so far? Should United say more?

Penn State Trustee Resigns After Putting Foot in Mouth

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Five or so years after the scandal at Penn State involving a football coach, young boys, and an inactive Administration, the university is still in the news for bad behavior. Former coach Jerry Sandusky was convicted of rape and child molestation and is serving prison time. You may remember that Joe Paterno was also accused of cover-ups, but he died of cancer soon after the scandal broke and he was dismissed from the university.

Al Lord

Last week, the former university president, Graham Spanier, was convicted of child endangerment. FBI director Louis Freeh wrote in a report that for more than 12 years, Spanier and other Administrators, "actively protected a notorious pedophile who inflicted irreparable harm on countless child victims on the campuses and locker rooms at PSU. Although these men had multiple opportunities to stop this vicious, serial predator from continuing to sexually assault children who trusted the PSU campuses and programs as safe havens, they decided together to protect this monster rather than report him to the police."

After the verdict, one of the Penn State trustees, Albert L. Lord, said, "Running out of sympathy for 35 yr old, so-called victims with 7 digit net worth," and "Do not understand why they were so prominent in trial. As you learned, Graham Spanier never knew Sandusky abused anyone."

Lord has since resigned from the board, and it's unclear whether he was asked to leave. He also issued an apology statement.

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Discussion:

• If the board of trustees didn't ask Lord to resign, should they have?
• Analyze Lord's statement. How well does this work to explain the comment, apologize, and rebuild Penn State's image?